Meaning of Journal:
The term 'journal' is derived from the French word 'jour', which means a day. Journal, therefore, means a daybook or a daily record. It is a book of original entries in which all transactions are first recorded chronologically (i.e., in the order of occurrence or order of dates) from the source documents.
In the journal, each transaction is analysed (i.e., classified) into debit (i.e., receiving or incoming) aspect and credit (i.e., giving or outgoing) aspect, and both the debit and credit aspects of each transaction are recorded together in one entry, with a brief explanation for the entry called narration.
Features of Journal
The following are some of the features of the journal:
(a) Journal is written every day
(b) Transactions are recorded systematically in chronological order date wise
(c) It is a book of prime or original entry (i.e. first entry)
(d) It analysis the transactions into the accounts to be debited and credited.
(e) It contains the properly drawn columns
(f) Transactions are posted to ledger accounts from the journal.
Objectives and Advantages of Journal :
The following are some of the objectives of the journal :
1. Record of daily transactions:
Journal is necessary to record daily transactions of the business.
2. Complete record at one place:
A complete record of all the transactions is found in this book.
3. Complete picture of transactions:
Both the debit and credit aspects of each transaction are found in this book along with a brief explanation in one place.
4. Easy for cross-checking:
Journal helps to cross-check the entries in the ledger.
5. Quick reference:
As the entries are made in the journal date-wise future reference becomes easy.
6. Basis for posting:
Journal is a base for posting to the ledger.
Proforma of Journal
Certain columns are to be provided as shown below on each page of the journal for recording the transactions under the double-entry system :
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